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We like to work in a very collaborative way. We’re here to advise, not dictate. It’s extremely important to us that everything is as fun and exciting as possible. We specialise in seamlessly orchestrating and executing wedding celebrations.  With over two decades of experience, we have planned and executed a diverse array of weddings, from private estate locations, to non-temporary structures and historic locations that require additional care and attention.  We bring expertise and precision to every wedding celebration.

Donna Hartley-Redfearn is one of a select few wedding planners approved by English Heritage and The National Trust to manage celebrations in locations of sacred ground or historical interest. Understanding what lies beneath the ground is critical to determining the appropriate structure for your event. Donna, also has a vast experience of co-ordinating weddings in luxury venues, over seeing the whole wedding and working alongside church, cathedrals and venue teams. 

Every wedding is unique and so is our multi award winning On The Day Wedding Co-ordination service provision, we tailor the service to your wedding vision. 

 

Invitation To An Initial Wedding Consultation

Your wedding journey begins with an invitation to a Zoom Discovery Call. This 40-minute online appointment is designed for Donna to understand your vision and for you to ask any questions. Scheduled at a time that suits your busy life via our convenient diary system, this consultation is the foundation of our collaboration. We prioritise establishing a connection with you as a couple to ensure we’re aligned with your goals for your big day. To request a Discovery Call Contact the Team
 

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Site Management

Visiting your venue as early as possible is essential to a successful event. Our experienced team approaches each site visit with the precision of seasoned large-build project managers and surveyors. The main objectives of this visit include is very much depicted on the style of your wedding: Below is for guide purposes only;

• Assessing the lay of the land for slopes, pitches, drains, or undulations that could impact your event.

• Clarifying restrictions related to sacred ground or Grade I/II listed buildings.

• Conducting a flood risk assessment, especially on agricultural land prone to surface water retention.

• Identifying access and egress points for supplier vehicles, including gate widths, height restrictions, and any obstacles like tree-lined roads or bridge weight limits.

• Determining discrete yet functional locations for site services such as generators, catering tents, and bathroom facilities.

• Ensuring compliance with fire safety measures, water facilities, and on-site storage needs.

We view the site from every angle, ensuring a practical yet aesthetically pleasing setup that meets all logistical requirements.
 

Exclusive Weekend Luxury Venues

For couples who secure exclusive-use luxury wedding venues, we offer a seamless collaboration with the venue’s event team. As independent planners, we bring a unique advantage—managing external suppliers at off-site locations like cathedrals or marquees while working in harmony with hotel and venue staff. Our team acts as the bridge between your chosen suppliers and the venue, ensuring every detail aligns with your vision. Whether overseeing a grand ceremony at a historical site or coordinating with the hotel’s wedding team for evening celebrations, we ensure a flawless transition and cohesive execution throughout your wedding weekend. We have also secured specific weekend exclusive rates with several luxury wedding spaces - ask for more details. 

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Dry Hire Venues

Dry hire venues—whether quirky village halls, private estate homes, or rustic barns—provide a blank canvas for your wedding. While this freedom is exciting, it requires careful planning to transform the space into a personalised masterpiece. Our team ensures:

• A comprehensive site assessment, including parking, access points, and facilities.

• Evaluation of the venue’s power, lighting, and spatial adequacy.

• Identification of essential safety features such as fire extinguishers, fire doors, and potential hazards.

• Guidance on sourcing and coordinating external suppliers for everything from furniture to decor.

Our expertise turns an empty venue into a bespoke celebration that reflects your unique style and story.
 

Timeline for Suppliers and Wedding Day

A meticulously crafted schedule ensures every aspect of your wedding day runs smoothly. We create a bespoke timeline that includes:

• A detailed front-of-house and back-of-house preparation plan.

• Site service arrangements, including power requirements and layouts.

• Supplier schedules, detailed setup, service, and de-rig times.

• Essential documents include supplier public liability insurance and health and safety certifications.

During an in-depth planning meeting, we’ll finalise supplier details, menus, table plans, guest management strategies, and special requests, ensuring nothing is overlooked.

Main Contact for Suppliers

A few weeks before your wedding marks the handover of co-ordination to North East Wedding Planners. From this moment, we manage all communication with your suppliers, allowing you to focus on enjoying the final days leading up to your event. Our team:

• We become the primary point of contact for all suppliers.

• Manages supplier arrivals and adherence to health and safety protocols.

• Ensures seamless collaboration among your curated supplier team.

We’ll handle every detail, so your wedding day is stress-free.
 

Wedding Coordination on Your Wedding Day

On the big day, the North East Wedding Planning team is the first on-site, conducting a comprehensive pre-event walkthrough to confirm all details. Our responsibilities include:

• Overseeing supplier arrivals, setup, and compliance with health and safety standards.

• Managing guest logistics and providing quiet, efficient guidance for suppliers.

• Staying on-site until a pre-agreed time, assisting with event wrap-up and packing as needed.

Our senior coordinators ensure every aspect of your wedding is executed flawlessly, leaving you to immerse yourself in the celebration.
 

Investment

Our on-the-day management service is tailored to your unique wedding needs. Whether you require a single planner or a full team of experienced coordinators, we offer a customised service provision to reflect the complexity and scale of your event. Fees are determined based on the service required, ensuring transparent and fair pricing for unparalleled expertise and management.
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